Presenter Frequently-Asked Questions

Below you will find links for policies, templates, promo kit, and other useful information. We will continue to post useful information here between now and the agenda, so check back for updates. If this is your first time attending the Exchange, you may also want to take a look at the Attendee FAQs

Action Items for Presenters:

  • Review the Presenter Orientation at https://vimeo.com/706631462/169a2c4bab
  • Watch for an invitation to your session Coordination Call
  • Book a room, details on the Attend page
  • Download and review the Presenter Policy (see below)
  • Download the PowerPoint Template (see below)
  • Promote your part and encourage others to register for the event using the Promo Toolkit

Milestones/Timeline

The following schedule and deadlines may be updated from time to time.

  • Notify presenters of acceptance Tuesday, Apr 20, 2022
  • Presenters reply with updates/changes/rewrites by Monday, April 28, 2022
  • Publish agenda Thursday, Apr 28, 2022
  • Co-Chair Orientation Wednesday, May 4, 2022
  • Presenter Orientation Thursday, May 5, 2022:  Listen to the Recording at https://vimeo.com/706631462/169a2c4bab
  • Co-Chair / Presenter coordination calls as needed May 9 - Sep 21
  • Sponsor Showcase Orientation / Review as necessary Monday, Aug 22, 2022 - Thursday, Sep 8, 2022
  • Print deadline, Sep. 5 - If you have updates or changes, email [email protected].
  • First draft presentation slides due to Co-Chairs, Monday, Sep. 5 (or shortly thereafter)
  • Presenter Rehearsals Tue, Sep 13, 2022 - Wednesday, Sep 14, 2022
  • Attendee confirmation and welcome email Monday, Sep 19, 2022
  • Final presentation slides due to staff, Monday, Sep. 19
  • 16th Exchange occurs Monday, Sep 26, 2022 - Thursday, Sep 29, 2022
  • Resource posted email Wednesday, Oct 5, 2022

Promote the Event

We would welcome you to promote your presentation role.  Our Conference Promo Kit offers logos and graphics to use in your own promotions. Help us promote this event to your colleagues and clients by encouraging them to visit www.utilityexchange.org/16th-exchange-promo-kit. You may use the conference logo in your own promotional items, and please use the hashtag #16thExchange in your social media postings.

Promo Kit Downloads

Presenter Policy

By agreeing to present, you agree to abide by the Presenter Policy. Session Co-Chairs are assigned to each session on the agenda to assist and support you in preparation for the Exchange, and to ensure the delivery of top-quality, industry information presented by professionals engaged in the industry. The Co-Chair Roles will help you understand their requirements.  

You and/or your co-presenters have been assigned a presentation time, which includes 1/3 of the time for audience discussion.  PowerPoint slides are optional, and the Presenter Policy discusses details required for presentation materials. Staff will schedule coordination and rehearsal meetings with your Co-Chair. Plan to provide a copy of your presentation to your session Co-Chair for review and feedback 2 weeks prior to the Exchange.  Final presentation materials are due to staff one week prior to presentation. Presentations must be approved by Co-Chairs no less than 24 hours prior to presentation. Modifications will NOT be accepted on site or without Co-Chair approval.

Download the Presenter Policy

PowerPoint Templates

Presenters are encouraged to use the Exchange PowerPoint Templates, at least for their opening and closing slides. See the Exchange Presenter Policy for further details. The wide-screen format is preferred, but a standard template is also available.

Download the Exchange Wide-Screen PPT Template

Registration

All presenters must register and pay the registration fee to confirm their place. All presenters pay the registration fee. Our cancellation and refund policy remains the friendliest in the industry. No refunds are provided because benefits are received immediately upon registration, however any attendee may transfer their registration to another attendee with no penalty fees if you notify us by the Friday before the conference starts.

Register Here